Timing
Both dates matter
Review expiry and cancel-by dates together. Alerts bring the renewal to your team’s attention, with action items for follow-up.
When do we need to act?
Renewal management software
Stop finding out too late.
Renewal management built to help you spend less.
Stay ahead of auto-renewals, prepare for vendor conversations before the deadline, and report on renewal costs without rebuilding the numbers. RenewTrack brings your renewal dates, costs, history and people together, turning that information into actionable intelligence your team can use right away.
- Dates
- People
- Costs
- History
Cancel-by dates
Miss the cancel-by date, and you may be in for another term.
Your deadline to cancel may come before the contract expires. Enter the cancel-by date from your contract, and RenewTrack keeps it separate from the expiry date. Set alerts around either date so your team can review whether the renewal is still needed while there’s time to act.
Cancel-by dateFrom your contract
Expiry dateRecorded separately
AlertsBased on either date
Working on a renewal
What’s behind each renewal.
The information your team adds supports the work today and stays available when the renewal comes around again.
Collaboration
The people involved
Assign several people to the same renewal. Colleagues across departments can work from the same details and add notes as the work progresses.
Who needs to be involved?
Costs
What you’re paying for
The products, quantities and costs you record also feed comparisons and reports. There’s less information to assemble again when someone asks for the numbers.
Has the cost changed?
History
What happened last time
Previous pricing, renewal notes and activity remain available, including any vendor commitments or decisions your team recorded.
What did we agree before?
Recommended alertsCustom alertsAction items
Renewal follow-up
Don’t rely on another calendar reminder.
RenewTrack can generate recommended alerts for upcoming renewals, or you can add your own. When an alert comes due, the people involved get an email and an action item appears in RenewTrack for follow-up.
Cancel-by alerts use the separate date you enter from the contract.
Recommended alerts
Start with reminders already built in
Generate recommended alerts based on the renewal dates you’ve entered.
Custom alerts
Add what this renewal needs
Create your own alerts for additional follow-up, commitments or reminders.
Action items
Keep the follow-up visible
When an alert comes due, RenewTrack sends an email reminder and creates an action item for follow-up.
Across the business
One renewal. One shared view.
Finance can plan around renewal costs across fiscal years and reuse saved or shared reports when the same questions come up. IT can see upcoming renewals and follow up on action items without rebuilding the details. Procurement can review previous pricing and recorded discussions before the next vendor conversation. Business owners can add their context to the same renewal instead of keeping it in a separate spreadsheet or inbox.
- Finance
- IT
- Procurement
- Business owners
See how it fits
Show us how your team handles renewals today.
Bring the spreadsheet if you have one. Tell us what takes too much time or tends to get missed, and we’ll show you where RenewTrack can help.
Book a demo